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Profitability
Costs of products, distribution channel maintenance, and output market selection as well as their influence on the business performance are among the most important information the Management needs. Data on product profitability is of key importance when making decisions related to the product and service portfolio. First, products are graded on the basis of information supplied by Xpertis Controlling. Such ranking is then compared with the sales income structure. The resulting data provides a basis for the decision on modifying or keeping the current marketing structure.
Xpertis Controlling facilitates product benchmarking, team efficiency comparison, and machine and facility load reports. These, in turn, allow the Management to check if company operation is economically justified in various aspects. The economic efficiency of individual responsibility centers serves as an indicator for their managers as well as for the Management Board.
Each controlling solution is based on information system which is customized to meet the individual company needs. The design of the information system defines the planning and budget drawing procedures as well as the ways of collecting actual data and measuring variances. To achieve multidimensional analyses, adequate profiles should be defined in the information system, i.e., responsibility centers, cost and profit centers, budget headings describing both financial (e.g., remuneration costs) and quantitative (e.g., number of manufactured units, number of worked hours) indices. Xpertis Controlling facilitates the distribution of resources (e.g., man-hours, fixed assets) among the responsibility centers, both on the level of book-keeping and management accounting. Macrologic experts help companies to develop their information systems.
Budgeting is a process of creating a common and consistent plan for the entire company in such a way as to reflect all interconnections between separate departments and processes. It is a joint effort of many managers. Sectional budgets are often interrelated, e.g., the production budget is derived from the sales budget. The work of many managers is synchronized and the information is not blurred. In Xpertis Controlling, changes in individual sectional budgets are automatically reflected in the final one. Data from the previous years may be used as a basis for a new budget. Cost budget for the next year may be drawn by introducing percentage and amount changes to the budget outturn for the previous year (incremental budgets). Thanks to budgeting processes, the Management may analyze: estimated results in various profiles, estimated amounts in many budget versions (simulations, studies on the influence of various factors), and incremental and period-by-period variances of the actual amounts from the estimated ones.
With Xpertis, the Management has the ability to simulate the outcome of various decisions (“what if?” analyses) and to analyze current company assets against the progress of the ongoing tasks. This way, one can forecast sales and results for various business areas, draw a pro-forma balance sheet or plan cash flows. Such tasks may be completed by supplying adequate, hypothetical information which is different from the data used in accounting systems for preparing the required reports.
Planned amounts of pay components split into employees and positions form budgets for operational expenses such as basic salary, bonuses, overtime allowance and personal income tax. In Xpertis Controlling, the total of payroll plans is automatically moved to business unit budgets.
Today, companies store huge amounts of data in their IT systems but lack the knowledge on how to use them. Thus, companies need IT tools for searching the needed data (which is usually spread throughout the entire enterprise or its departments), processing it and supplying critical information in time to facilitate the decision-making process. Xpertis OLAP (On-Line Analytical Processing) multidimensional analyses are the answer to this need. Multidimensional data analysis is performed intuitively. For example, while querying for product or product group sales, one is not only interested in the overall amount of sales, but also in the sales split by customers and time periods. Since data in OLAP cube is saved hierarchically, it can be analyzed at various detail levels – from aggregated data (e.g., sales for a given month) to the extremely detailed information on individual transactions (e.g., sale of a given product to a given customer in a given month). These are the drill-down and drill-up operations, which were described before.
Due to the fact that Xpertis Personel combines comprehensive company management of both the standard record areas and payroll & HR settlements with technologies supporting communication, workflow and document management, the information on employees and their wages is safe and coherent, and reflects the organizational structure, training courses and the periodic appraisal system.
Xpertis provides an extensive support for financial control of projects. The Financial Director receives information regarding the estimated result and planned expenses. During the project execution, all tasks, materials used, labor costs, etc. are recorded. Juxtaposing the data on the actual use of resources with the planned amounts will allow the company to assess the economy of its resource management and improve planning indexes for future projects. It is possible to perform an ongoing project analysis – budget tracking also allows for identifying the reasons of any potential variances in individual projects and tasks. Project Manager will react earlier if the budget is exceeded and will be able to improve profitability of the project. All this information is available in Xpertis Projekty. |
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